Free tool
Hours to day-equivalents
People record hours; the agreement declares day-equivalents. Hours are converted per reporting period by one of three methods, applied consistently, and rounded to the nearest half-day once.
Runs in your browser — nothing you type is sent anywhere
- Method 1 · 8 hours
- — day-equivalents
- Method 2 · contractual hours per day
- — day-equivalents
- Method 3 · the organisation’s standard
- — day-equivalents
How it is computed
- 1
Method 1: eight hours is a day-equivalent.
- 2
Method 2: the person’s contractual hours per day — 7.6 for a 38-hour week, for example.
- 3
Method 3: the organisation’s usual standard for a working day, if it has one in writing.
More resources
- GuideTimesheet requirements under Horizon EuropeWhat the 2021–2027 EU grant agreements require of time records: dated and signed monthly by the person and their supervisor, day-equivalents, the 215 cap. With the agreement’s own wording.
- GuideWhat EU auditors check in personnel costsThe trail an auditor follows from a declared personnel cost back to a signed time record and a payslip, and where the usual findings come from.
- Free toolDaily-rate calculatorWork out a person’s daily rate under the EU 2021–2027 grant agreements: actual annual personnel cost divided by 215, pro rata for part-time and partial years. Checked against the AGA’s own example.
- Free toolTimesheet templateA monthly timesheet per person with work packages down, days across, the day-equivalent arithmetic in the sheet and the two signature lines Article 20 asks for. No email required.
- ComparisonBeneficia vs ClockifyA factual comparison: what a time tracker does, what a grant’s compliance needs on top, and how Beneficia imports a Clockify report when you switch.
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